Digital Bookkeeping

Accurate bookkeeping is crucial for business success, providing a clear picture of a company's financial health and enabling informed decision-making. Digital bookkeeping will make this happen.

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What is digital bookkeeping?

Digitising your bookkeeping means more effective cash flow management, easier compliance with regulations, and stronger business performance insights.

By leveraging automation, businesses can streamline processes, save time, and focus on strategic growth. Digital bookkeeping is now an essential tool for modern businesses who want to compete at the highest level in their industry.

69% of UK businesses use cloud-based computing services. Cloud tools are the new standard for running a business, and that includes your books!

How does our cloud based bookkeeping work?

From our headquarters in Sheffield, Gravitate helps ambitious businesses from the Sheffield region and beyond to free up time, save money, eliminate errors and enable better business decisions. We do this with accessible, cloud-based finance systems.

Working with Gravitate means no more wrestling with spreadsheets and receipts. It means a modern, streamlined approach to finance.

We can train your team handle everything, including raising invoices, bank payments and bank reconciliations, giving you the clarity, control and breathing space you need to focus on your priorities.

Or, if you would prefer, we can take care of it for you!

The future of accounting for business

According to Government research, 32% small businesses said they paid suppliers late because their own customers paid them late, underlining the need for real-time financial visibility and a modern approach to financial record keeping.

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Automated data entry

Digital bookkeeping automates data entry, reduces errors, and provides real-time financial visibility, so you can spot and address errors and inefficiencies long before they become problems. Your bank records can also be set up to be made direct from your accounting software.

Real Time Insights

We will provide real time visibility of your financial position with robust data, free of errors, presented in a way you can understand and access on almost any device. We will help you cut through the financial noise.

Cloud Based Security

In the UK 43 % of businesses reported cyber security breaches or attacks in the last year, and 20% faced at least one successful cyber incident. It's never been more important to use secure, cloud-based systems over local spreadsheets.

Seamless collaboration

We will enable instant access to reliable, automatically integrated information via accessible digital platforms, removing the need for time-consuming information exchanging and paper trails.

Automated Invoicing

Digital bookkeeping means no more manually typing up invoices. Instead, we will set you up with the best OCR technology in the market. This can read invoices for you and scrape all relevant information, including contact details, dates and details of amounts payable.

Making Tax Simple

Using the best cloud accounting software in the industry, we can submit VAT returns direct to HMRC and records are held securely on the system, readily accessible should any questions be asked.

Sustainable Approach

We will set you up with the latest accounting technologies, reducing or eliminating your reliance on paper for bookkeeping. We can also help identify other inefficiencies or wastage throughout the business. Digital records also eliminate the need to store paper records for years!

Specialists in the world's leading accounting technology

Digital Bookkeeping FAQs

How does digital bookkeeping differ to traditional?

Digital bookkeeping uses cloud-based software to manage financial records, offering real-time access and automation. Unlike traditional methods, it minimises paper trails and manual data entry and integrates with HMRC.

Will financial information be secure?

Gravitate only partners with the most reputable and secure cloud accounting platforms which adhere to UK GDPR and the Data Protection Act 2018.

Is it Making Tax Digital compliant?

Yes. All software and processes used by Gravitate are compatible with Making Tax Digital for VAT, in addition to future Income Tax requirements.

Which accounting software do you use?

The Gravitate team regularly works with many of the most popular accounting software platforms, including Xero, Quickbooks, FreeAgent and Sage. We also use excellent tools to help our clients boost their finance functions, such as Pleo, Dext and GoCardless.

Can you sort out my VAT returns?

Absolutely. Gravitate helps business clients manage VAT calculations and prepares and submits fully compliant VAT returns directly to HMRC.

How much does Digital Bookkeeping cost?

At Gravitate, we believe pricing transparency is important and something all businesses rightly expect. Our pricing varies by the needs of each business, and you can see the full list on our pricing page.

Got a question? Get in touch with our team today

Client Testimonials

"I genuinely feel like the team is on our side, trying to save us money and help us make better decisions year on year. What we save far outweighs what we spend on the service, and it feels like a real investment."
Sarah Busceddu
Owner / Director
"It's been brilliant... [Gravitate] know what’s going on, so I don’t have to explain everything every time. We can just get straight to the point and make decisions quickly. That’s how I like to work."
Ash Young
Founder & Managing Director
"Gravitate understand precisely what we’re doing, why we’re doing it, the structure of the business, and the relationship with overseas entities, making it all flow under one roof. That level of trust gives me freedom to focus on the things I really like, product, marketing, and getting our brands out there, without being bogged down by accountancy!"
Managing Director
"Friendly, knowledgeable and professional, Gravitate speak in my language, as accounts are foreign to me. They're always there and if one person is out of the office, another picks up the query immediately. They allow me to focus on what I do best, work on and in the business!"
Managing Director
"If there’s ever an issue, I can call Mike or Charlotte, and it’s resolved quickly. That’s a big difference compared to the typical “just another client” experience. Mike really understands manufacturing, which is rare in accountancy. His background means the advice he gives is pragmatic and grounded in how businesses actually run."
Managing Director
"Gravitate played a key role in strengthening our internal finance function and recruiting top-tier senior finance support. Their Outsourced Finance Director service provided us with the expertise we needed to scale from £15million to £45 million in revenue.

"The Gravitate team have been more than just advisers. They’ve been true partners in our growth journey."
Managing Director
"With Gravitate's expertise, we grew our turnover from £4m to £29m, secured £2m in funding to fuel our growth, and achieved a remarkable 10x EBITDA exit.

"Their strategic guidance and hands-on approach were instrumental in achieving these results. We cannot recommend their services highly enough."
CEO (former)
"I'm so pleased that Gravitate are my accountant, especially with two businesses (sole-trader and Ltd) I always have that peace of mind that my tax returns, VAT etc. are in check. They explain everything thoroughly, help me understand what I can/can't claim, tax etc. (as it really is a minefield to me), and look to help me grow. Can't thank the team enough!"
Founder & Director

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