Moving to Cloud Accounting

There has never been a better time to automate and optimise your business finances and operations through cloud based accounting. This technology isn’t just for big corporations with budgets to match; all businesses can benefit from cost-effective apps and tools.

The Benefits

Collaborate

Automate

Optimise

What is Cloud Accounting?

Cloud accounting means managing your business’s finances using online accounting software that stores data securely in the cloud rather than on a local computer - or worse, a filing cabinet!

69% of UK firms now use cloud-based computing systems and applications, including specialised software. Why shouldn't your accounts be part of this?

Modernising and scaling up your finance function and operations doesn’t require an army of staff and accountants – the catalyst for growth can be the software you choose.

The challenge is selecting the right ones. Your software selection impacts your time, resources, and information quality. All of these are critical for guiding a business to success.

From our Sheffield HQ, both in-person and remotely, Gravitate has helped businesses just like yours select the most powerful and relevant tools across the vast tech landscape.

Specialists in the world's leading accounting technology

How we help you move your accounts to the Cloud

We help businesses switch to cloud-based accounting software, providing expert support throughout the transition. Our service typically includes the following steps:
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Reviewing your current software and identifying pain points
Evaluating and cleaning existing data
Recommending a new tech stack suited to you and your business
Timing is key, so we suggest doing this at the start of a VAT quarter (if applicable)
Setting out an implementation plan
Setting up the new software, all the way from invoice number to the design of the invoices themselves
Training your team and ensuring you get off to flying start with your new software OR taking over the bookkeeping for you.

The way we implements finance and accounting software is fully tailored to each business's needs and budget.

The benefits of Cloud Accounting

Real-time financial visibility

Good decisions are made by informed leaders. The right accounting software means instantly accessible financial data, presented in a user-friendly way. It means less time managing data and more time making things happen.

47% of UK accountants use cloud-based software and 56% believe cloud will become the standard. But we think all accountants should be providing this vital information.

Automated processes

Repetitive finance tasks, such as manual data entry, can be a massive time sink for people whose skills are needed elsewhere in a business. With the right accounting software, these tasks can often be fully automated, freeing up valuable time and energy.

Greater cash flow insights

Software can process your financial data automatically into accurate and timely insights, enabling improved forecasting, budgeting and cash flow reports with a fraction of the effort.

Confidence in compliance

Through powerful computing and automation, software minimises human error and can help ensure you are fully compliant with various finance and tax regulations. It can even generate your statutory reports for you.

Seamlessly scalable

If your business is growing, you can be confident that your software can seamlessly grow with you, no matter how complex things get. This removes the need for additional hires to keep up with an increasing financial workload.

Data driven strategy

Large corporations talk a lot about data and how it impacts strategy, but this can actually be used by any businesses with the right tools in place. Accounting software can generate inventive reports, identify trends, inform your pricing and identify areas of growth or waste.

Our clients get the best software in the market

The right software is a powerful tool for managing your finances, ensuring compliance, and making informed business decisions.

We use several excellent tools, and each can be used to serve your needs effectively.

Best Accounting Software

Cloud Accounting FAQs

Is Cloud Accounting replacing traditional accounting software?

Yes, Cloud Accounting is increasingly replacing traditional desktop software. Businesses are moving to cloud-based systems because they offer real-time access, automatic updates, and easier collaboration compared to locally installed software.

Why should I use Cloud Accounting?

Cloud Accounting gives you real-time financial visibility, improves efficiency, reduces manual work, and allows you and your accountant to access the same data securely from anywhere.

Is Cloud Accounting secure?

Yes, but only if you use a reputable Cloud Accounting platform and ensure those using it, such as your accountants, are suitably trained. The platforms use use bank-level encryption, secure data centres, regular backups, and strict access controls. In many cases, they can be more secure than desktop-based systems.

Is Cloud Accounting compliant with tax regulations?

Yes. Most Cloud Accounting software is designed to comply with local tax rules, including HMRC requirements in the UK, such as Making Tax Digital. Good software is regularly updated to reflect regulatory changes.

Will Cloud Accounting help with VAT and tax submissions?

Confidentiality is protected through professional standards, NDAs, secure systems, and strict data-handling processes. Reputable Outsourced FDs like the teaes. Cloud Accounting supports VAT tracking, digital record keeping, and direct submissions, helping businesses stay compliant with Making Tax Digital and other tax requirements.m at Gravitate treat confidentiality with utmost importance.

What is the best Cloud Accounting software?

There is no single “best” option for every business. Gravitate uses and recommends reputable platforms include Xero, FreeAgent, QuickBooks, and Sage. The right choice ultimately depends on your business size, complexity, and reporting needs. If you're unsure which platform is best suited for you, we can help you understand the different features and benefits of each.

Is it difficult to move to Cloud Accounting?

No. Most businesses can transition smoothly with proper setup and data migration. Historical data can usually be imported, and disruption is minimal when supported by an experienced accountant or adviser.

Will Cloud Accounting replace my accountant?

No. Cloud Accounting supports your accountant rather than replacing them. It automates data processing while your accountant focuses on advice, compliance, and strategic insight.

Got a question? Get in touch with our team today

Client Testimonials

"I genuinely feel like the team is on our side, trying to save us money and help us make better decisions year on year. What we save far outweighs what we spend on the service, and it feels like a real investment."

Sarah Busceddu

Owner / Director

"It's been brilliant... [Gravitate] know what’s going on, so I don’t have to explain everything every time. We can just get straight to the point and make decisions quickly. That’s how I like to work."

Ash Young

Founder & Managing Director

"Gravitate understand precisely what we’re doing, why we’re doing it, the structure of the business, and the relationship with overseas entities, making it all flow under one roof. That level of trust gives me freedom to focus on the things I really like, product, marketing, and getting our brands out there, without being bogged down by accountancy!"

Sylwester Wacht

Managing Director

"Friendly, knowledgeable and professional, Gravitate speak in my language, as accounts are foreign to me. They're always there and if one person is out of the office, another picks up the query immediately. They allow me to focus on what I do best, work on and in the business!"

James Biggin

Managing Director

"If there’s ever an issue, I can call Mike or Charlotte, and it’s resolved quickly. That’s a big difference compared to the typical “just another client” experience. Mike really understands manufacturing, which is rare in accountancy. His background means the advice he gives is pragmatic and grounded in how businesses actually run."

Thomas Harrison

Managing Director

"Gravitate played a key role in strengthening our internal finance function and recruiting top-tier senior finance support. Their Outsourced Finance Director service provided us with the expertise we needed to scale from £15million to £45 million in revenue.

"The Gravitate team have been more than just advisers. They’ve been true partners in our growth journey."

Rob Carlin

Managing Director

"With Gravitate's expertise, we grew our turnover from £4m to £29m, secured £2m in funding to fuel our growth, and achieved a remarkable 10x EBITDA exit.

"Their strategic guidance and hands-on approach were instrumental in achieving these results. We cannot recommend their services highly enough."

Tom Beaufoy

CEO (former)

"I'm so pleased that Gravitate are my accountant, especially with two businesses (sole-trader and Ltd) I always have that peace of mind that my tax returns, VAT etc. are in check. They explain everything thoroughly, help me understand what I can/can't claim, tax etc. (as it really is a minefield to me), and look to help me grow. Can't thank the team enough!"